Menu
Melosch_Dienstleistungen_Archivierung.jpg

file archiving and digitization

Secure archive management for confidential data

With high safety standards, system-controlled work processes, and an efficient IT application to control our archive, we ensure that your documents are stored and protected securely and in accordance with legal requirements.

With high safety standards, system-controlled work processes, and an efficient IT application to control our archive, we ensure that your documents are stored and protected securely and in accordance with legal requirements.

Our secure archive is protected by a comprehensive alarm system, with the most modern hazard warning features available and digital video surveillance. An ID system governs access control. All employees are experienced and trained on how to handle confidential documentation. They receive instruction on the Federal Data Protection Act and potential criminal penalties associated with it, and sworn to secrecy in accordance with Sec. 5 of the German Federal Data Protection Act.

After the expiration of statutory retention terms, you can request that we securely destroy your files in accordance with statutory requirements.

Digitization and document management

As an alternative, or in addition to physically storing your files, we offer the option of digitizing your documents. We use high-performance scanners for this purpose, digitizing your data in a resolution of 200 or 400 dpi. We offer the output formats TIFF, PDF, or JPG. We can scan your documents in black and white, grayscale, or color (24 bit, RGB).

After digitalization, we record your data using an indexing software. All relevant document information is recorded. Logical reviews and a comparison with master databases are available, and we monitor for incorrect entries. Documents are reviewed according to defined specifications, such as correct dates and supplier information. Whenever possible, your documents are indexed using OCR text recognition or bar code solutions.

Upon request, we can digitize your confidential documents on site in your facility. We provide the personnel, hardware, and software you need without interfering with your core business activities.

In short

  • File storage in secure archive rooms
  • Upon request File destruction after the expiration of statutory retention deadlines
  • Short-term provision of individual file boxes possible if necessary
  • Digitization and indexing of your documents